Position Descriptions
| Cadet Positions | Description | Publications |
| Cadet Commander | Commands the cadet squadron and performs duties related to cadet positions. They shall: Establish plans and procedures to accomplish the policies established by the unit commander; Coordinate cadet staff activities; Direct cadet staff officers; Coordinate with senior staff; Serves as liaison between senior and cadet staff; Ensure compliance with CAP directives; Make personnel assignment recommendations; Monitor cadet staff compliance with Cadet Protection policies. |
Familiarize with: CAPP; 52-14 |
| Cadet Deputy Commander | Assists the cadet commander in the performance of his duties to include: Plans and procedures; Recommendations for cadet personnel assignments; Inspections; Evaluation of cadet program meetings; Direction and supervision of cadet staff; Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Executive Officer | Assists the cadet commander and deputy commander in administering cadet squadron activities. They shall: Manage cadet affairs; Direct and supervise cadet staff; Coordinate cadet staff activities; Perform related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Aerospace Education Officer | Assists the senior member aerospace education officer in directing the cadet aerospace education program, to include: Aerospace education instruction; Review of subject matter with cadets; Aerospace education laboratories; Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Operations Officer | Assists the senior member operations officer (composite squadron) in the performance of his/her duties, to include: Implementation of higher headquarters directives; Preparation of reports; Coordination with other cadet staff sections; Utilization and control of aircraft and equipment; Direction of cadet participation in squadron operations; Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Communications Officer | Assists the senior member communications officer (composite squadron) in the performance of his/her duties, to include: Operation of squadron net control stations; Administration; Communications training; Communications supply; Related duties as required. |
Familiarize with: CAPP; 52-14 Aditional: See SM Communications Officer Publication requirements |
| Cadet 1st Sergeant | Represents the best practice of CAP stardards, the cadet 1st sergeant shall: Direct and supervise the cadet NCOs; Leadership training of the cadet NCOs; Leadership laboratory to include proper wear of CAP uniform, military courtesy and discipline, drill, ceremonies and formations; Advisor to flight members; Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Flight Commander | Directs and supervises the members of a cadet flight to include: Leadership of flight in squadron activities; Leadership laboratory to include proper wear of CAP uniform, military courtesy and discipline, drill, ceremonies and formations; Advisor to flight members; Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Flight Sergeant | Assists the cadet flight commander in the performance of his/her duties, to include: Inspections; Instructions in military courtesy and drill; Maintenance of discipline; Flight administration and personnel matters; Flight commander (acting); Related duties as required. |
Familiarize with: CAPP; 52-14 |
| Cadet Element Leader | Responsible for the supervision and training of the cadet squad, to include: Satisfactory performance during formations and ceremonies; Military bearing; Morale |
Familiarize with:
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| Senior Member Positions | Description | Publications |
| Activities Officer | Plans and conducts interesting and challenging activities for CAP cadets, to include but not limited to: Field trips; Participating in emergency services exercises; Sports competitions; Social functions; Community betterment projects; Aerospace education activities (in coordination with aerospace education officer). |
Familiarize with: CAP Directives; 50, 76, 160, 900 |
| Administrative Officer | Implements, manages and directs administrative services activities. They shall: Implement administrative policies and procedures; Control correspondence (including messages); Prepare and authenticate administrative authorizations; Prepare local publications and forms; Perform related duties as assigned by the unit commander. |
Familiarize with: CAPP; 205 CAP Directives; 5, 10 |
| Aerospace Education Officer (for Cadets) |
To implement and direct the aerospace education portion of the CAP cadet program they shall: Monitor the aerospace education portion of the CAP cadet program; Generate and supervise the aerospace education activities and supporting projects for cadets; Supervise the aerospace education testing program for cadets. (Both AEOs) Implement the CAP external aerospace education program in their community. They shall: Provide special aerospace education presentations to the general public; Promote CAP aerospace education courses and instructional materials in local schools. |
Complete: CAPP 215 Familiarize with: CAPP; 15 CAPR; 52-16, 50-17(40-1), 50-4(40-2), 280-2(50-1) Aditional: All "Aerospace Education Teaching Materials" |
| Aerospace Education Officer (for Senior Members) |
To implement and direct the AE-CAP program for senior members they shall: Monitor the implementation of AE-CAP within the unit; Supervise AE-CAP testing programs. (Both AEOs) Implement the CAP external aerospace education program in their community. They shall: Provide special aerospace education presentations to the general public; Promote CAP aerospace education courses and instructional materials in local schools. |
Complete: CAPP 215 Familiarize with: CAPP; 15 CAPR; 52-16, 50-17(40-1), 50-4(40-2), 280-2(50-1) Aditional: All "Aerospace Education Teaching Materials" |
| Chaplain | The chaplain is a member of the commander´s staff at all echelons of command, and as such is the advisor to the commander and his/her staff on matters of religion, morals, and the well-being of personnel under his/her command. The chaplain implements and executes the CAP Chaplain Service program as recommended by the Chaplain Service Advisory council and as stated in CAPR 265-1. This program includes, but is not limited to: Providing pastoral care of senior and cadet members, including counseling, visitation, encouragement, and other special assistance as the chaplain may be able to provide; Performing professional functions as necessary, for example, religious services, liturgies, pastoral counseling, etc; Conducting moral leadership programs as outlined in the CAPP 265 series entitled "Values for Living," and CAPR 52-16; Participating as chaplains in cadet summer encampments and other cadet activities (Reference CAPR 52-16.); Participating in Emergency Services missions and exercises by providing a chaplain presence and resource for members participating in the mission/exercise and those on the scene who may be in distress; Participating in ecclesiastical public relations activities. |
Duties Described: CAPR; 265-1 Familiarize with: CAPP; 221, 221A, 265-4 CAPR; 20-1, 265-1 |
| Character Development Instructor | The moral leadership officer is an individual active in and approved by their denomination or faith group. CDI´s are part of the CAP Chaplain Service, but have different qualifications and different responsibilities than chaplains. CDI´s will: Complete training requirements for character development Instructors; Develop moral leadership seminars for cadets; Provide non-clergy support to assist chaplains in providing ministry to the CAP community; Perform CDI duties under the direction of a chaplain when one is assigned to their unit; When a chaplain is not assigned, the CDI works under the direction of the unit commander and wing chaplain. |
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| Communications Officer | Manages and directs communications activities. They shall: Develop and implement communications plans, programs, and directives in close coordination and in support of command, operations and emergency services; Establish requirements and track acquisition and disposition of communication equipment in coordination with logistics; Coordinate communications plans and programs with other staff agencies and with subordinate and higher headquarters; Develop detailed operating procedures for communications operations and guidance to subordinate units and personnel; Collect and report data to determine the effectiveness of communications operations; Coordinate licensing or frequency authorizations for all radio operations; Develop communications training programs; Coordinate communications conferences, meetings, and workshops; Monitor unit communications; Establish programs to maintain and operate unit radio equipment. |
Familiarize with: CAPP; 214 CAP Directives; 50, 55, 67, 100 Aditional: NTIA manual of regulations and procedures for "Federal Radio Frequency Management" |
| Deputy Commander for Seniors | Supervises and directs administration of the senior member programs in composite squadrons. They shall: Ensure Cadet Protection policies and training are in place and being enforced; Evaluating the effectiveness of the unit´s participation in the CAP senior member activities (optional and training activities); Directing the development of plans and procedures to ensure accomplishments of senior member program objectives; Supervising the activities of the logistics officer, operations officer, and senior program officer to coordinate functions required in the efficient operation of the unit; Conducting briefings, staff meetings, inspections, and discussions with the officers in charge of subordinate staff sections to formulate plans, evaluate progress, implement new procedures, and resolve financial conflicts; Coordinating with other staff sections as required to obtain information, testing, legal, financial, and medical assistance required in conducting senior member activities; Monitor funds and property used for senior member programs. |
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| Deputy Commander for Cadets | Directs and evaluates implementation of the CAP cadet program within the squadron. They shall: Coordinate to assure attainment of cadet program objectives and adherence to cadet program directives; Ensure Cadet Protection policies and training are in place and being enforced; Select and supervise the senior member staff officers to direct the cadet program; Monitor funds and property used for cadet program. |
Familiarize with: CAPR; 0-2, 0-9 CAP Directives; 35, 50, 280 |
| Disaster Relief Officer | Assists the ES Officer in managing and directing disaster preparedness activities. They shall: Develop agreements with state emergency management officials pertaining to natural disaster and civil defense activities; Develop a unit disaster preparedness force capable of responding to appropriate requests; Ensure the civil defense and natural disaster training programs are adequate; Develop operational procedures for rapid alerting and assembling of disaster preparedness task force personnel; Coordinate wing disaster preparedness evaluations, training missions, and exercises; Know disaster preparedness responsibility of CAP in areas of operation. This includes unit’s responsibilities in the State and Region Disaster Airlift (SARDA) plan. |
Familiarize with: CAPR; 50-15, 55-1, 60-1 |
| Emergency Services Officer | Manages and directs emergency services activities. They shall: Develop agreements with agencies responsible for search, domestic emergencies, and civil defense; Develop and maintain an adequate emergency service force; Develop training programs to ensure that highly qualified ES personnel are available for search and rescue, and disaster relief missions; Develop plans and standard operating procedures to support the wing’s emergency services program; Maintain records to determine the status of resources (personnel, vehicles aircraft, radios and other emergency equipment) available for ES missions. Develop and maintain a rapid alerting system for assembling necessary resources in a timely manner. |
Familiarize with: CAPP; 213, 2 CAPR; 50-15, 55-1, 60-1 |
| ES Training Officer | Assists the ES Officer in managing and directing ES training activities. They shall: Document ES training accomplished and qualifications earned; Coordinate with the SAR and DR officers to ensure that training programs are adequate; Coordinate with external agencies for other ES training; Prepare and process CAPFs 101 for new or requalifying personnel. |
Familiarize with: CAPP; 213, 2 CAPR; 50-15, 55-1, 60-1 |
| Finance Officer | Responsible for the overall financial management of the unit. They shall: Administer all funds; Maintain all financial records; Maintain bank accounts; Pay all outstanding accounts; Indorse all negotiable instruments; Prepare all financial reports; Prepare annual budget. |
Familiarize with: CAPP; 202 CAPR; 173(173-1) |
| Historian | Manages and directs historical activities to include: Developing policies and procedures that relate to historical activities; Establishing and conducting a program for the publishing of general and special histories, monographs, studies, and similar works for issue both internally and externally to CAP; Establishing and conducting a program to specifically inform the general public as to the history of CAP as it relates to CAP´s current missions; Issuing bibliographies, catalogs, indices, and abstracts containing information relative to publications relating to CAP history; Establishing and conducting a program of the collection and preservation of items of historical significance either of a documentary or physical property nature; Establishing and conducting an oral history program; Representing the Civil Air Patrol at meetings of historical and other learned societies. |
Familiarize with: CAPR; 210-1 |
| Leadership Officer | Responsible for leadership laboratory and physical fitness training of CAP cadets to include: Proper wear of the CAP uniform; Customs and courtesies of the service; Leadership techniques and activities; Physical fitness; Squadron drill team. |
Familiarize with: CAP Directives; 50 Aditional: Leadership Laboratory Manual |
| Legal Officer | Advises on legal implications of CAP programs and activities (subject to the constraints imposed by local law on the unauthorized practice of law) to include: Interpretation of laws and regulations; Contracts and agreements; Insurance; Real Estate; Taxation; Investigation; Corporate records and organizations; Relations with local agencies; Render legal advice and opinions regarding CAP activities as requested; Assist the unit safety officer in conducting investigations; Advise the unit commander and investigating officer on processing complaints in accordance with CAPR 123-2; Advise commanders on initiation of termination actions and serve as CAP representative at termination appeals hearings as appropriate; Serve on unit membership board as directed by the unit commander. |
Monitor Compliance with: US CODE; 5 U.S.C. 8141, 10 U.S.C. 9441, and 36 U.S.C. 40301-40307 CAP Constitution and Bylaws, CAP regulations |
| Logistics Officer | Manages and directs the logistics program to include the areas of supply, transportation, maintenance, and installation engineering. They shall: Advise the commander on status of logistics programs and establish logistics policies; Review budget requirements of logistics activities and direct consolidation of logistics budget; Be responsible for real property management in accordance with CAPR 87-1. |
Familiarize with: CAP Directives; Transportation matters 76, 77 series Usage of DOD real property 87 series Aircraft status/inventory 67 series Aircraft marking 66 series Aircraft maintenance 66 series Supply matters 67 series VSI/HIS Insurance Matters 900 series |
| Maintenance Officer | Exercises staff supervision and coordination of all aircraft maintenance. They shall: Make recommendations to the commander for the improvement of the maintenance program; Ensure that aircraft are painted and identified in accordance with current directives; Ensure that aircraft are maintained in an airworthy condition in accordance with FAA requirements. |
Familiarize with: CAP Directives; 66, 67, 900 FA Reg; 43, 45, 91 FAA Circ; 20-35C, 20-5F, 39-7B, 43-9B, 43-12A, 61-9B |
| Medical Officer | Responsible for advising CAP commanders and units on the health, sanitation and hygiene of CAP members relevant to CAP activities. (See CAPR 160-1 for policy on emergency medical treatment). They shall: Assists the ES Officer in arranging or providing training in first aid and emergency lifesaving measures to include medically recognized cardiopulmonary resuscitation (CPR) techniques; Provide bloodborne pathogen protection training including preventive measures; Report bloodborne pathogen exposures and ensure that those members exposed obtain appropriate follow-up medical care from non-CAP sources; Advise members to obtain necessary physical examinations from their personal physicians and to complete emergency treatment consent forms where required by regulation to participate in various Civil Air Patrol activities. NOTE: Under no circumstances will CAP medical personnel perform physical examinations as part of their Civil Air Patrol duties; Arrange for necessary medical training materials. Supplies and equipment for unit missions or special activities; Maintain first aid kits for medical emergencies (See CAPR 160-1 for policy on emergency medical treatment.); Generally advise commanders and unit personnel on preventive medicine matters relevant to CAP activities; Plan conferences and meetings pertaining to special affairs. |
Familiarize with: CAPR; 55-1, 50-15, 52-16, 50-17, 62-2 CAP Directives; 160 |
| Operations Officer | Manages and directs all operations activities. They shall: Develop and implement operations plans, programs and directives; Establish reporting procedures to determine the success of operations programs; Coordinate operations matters with other staff agencies or interested agencies; Develop standard operating procedures for the control and operation of CAP aircraft; Develop necessary operations policies and procedures to ensure mission accomplishment and to provide adequate guidance to subordinate personnel and units; Request the issuance of transportation and mission authorizations as requested. |
Familiarize with: CAPP; 210, 211, 212, 213(70-3) CAP Directives; 50, 55, 60, 62 FAA Reg; 1,43, 61, 63, 91, 92 |
| Personnel Officer | Manages and administers the CAP personnel program and associated administrative procedures to include: Membership records and applications; Confidential screening (FBI fingerprint cards); Organizational actions (charters, deactivations, etc.); Appointments; Promotions and demotions; Awards and decorations Duty assignments; Transfers; Retirements; Membership terminations/non-renewals; Uniforms |
Familiarize with: CAPP; 200 CAP Directives; 20, 35, 39 Aditional: CAP Constitution and Bylaws |
| Professional Development Officer | Manages and directs the CAP professional development program. They shall: Know directives applicable to professional development programs; Know the structure of the CAP professional development program and senior member activities; Maintain an adequate stock of applicable forms; Assist other members in proper completion of forms; Maintain unit training records; Maintain a unit training library; Operate audio-visual equipment; Assure security of training examinations; Prepare documentation in support of training awards for the commander´s review; Submit applications for awards; Coordinate member training accomplishments with other members of the staff. |
Familiarize with: CAPP; 204(40-40) CAPR; 50-17(40-1) CAP Directives; 35, 39, 50, 52, 280, 900 |
| Public Affairs Officer | Advises and assists the commander on all media relations, internal information and community relations matters. Plans, develops and implements a Public Affairs program. They shall: Release information on unit activities to news media; Publish unit newsletter or bulletin; Coordinate participation of unit members in community activities; Coordinate with other organizations and agencies as required; Supervise all public affairs activities of subordinate units. |
Familiarize with: CAPP; 201, 190-1, 3 Aditional: Unit policies |
| Recruiting (Retention) Officer | Formulates plans and establishes policies, procedures, and programs, designed to assist CAP in attracting new members and retaining current members. They shall: Plan and conduct periodic membership drives to attract new members and to stimulate interest in current inactive members; Make presentations to outside groups, both youth and adult, to attract new members; Place posters and other recruiting materials in strategic locations advertising local meeting times and places; Stage display booths and provide recruiting coverage at local high schools, shopping centers, air shows, and other public events; Personally contact individuals expressing an interest in CAP by telephone, written inquiry, etc., and follow up to ensure that all interested persons are fully informed on the CAP program and local unit activities. |
Familiarize with: CAPR; 20-1 CAPM; 39-2 Aditional: CAP Constitution and Bylaws All aspect of CAP program |
| Safety Officer | Assists and advises the commander in developing the overall accident prevention program. They shall: Direct and perform safety inspections and surveys of hazardous areas and operations; Direct and perform accident investigations and prepare safety reports; Plan safety briefings to make personnel aware of hazards and safe practices; CAPR 20-1 (E) 43; Review and analyze accident reports for contributing factors, trends and other accident prevention information; Prepare training guides, articles and literature, and publicize this information through bulletin boards, newspapers and posters; Conduct safety studies and recommend corrective action. |
Familiarize with: CAP Directives; 62 |
| Search and Rescue (SAR) Officer | Assists the ES officer in managing and directing search and rescue activities. They shall: Develop SAR agreements with state emergency management officials and other CAP units, if needed; Know CAP SAR responsibilities in areas of operation; Develop a unit SAR force that is capable of responding to request from the appropriate Rescue Coordination Centers or other responsible agencies; Ensure the SAR training program is adequate; Develop operational procedures for rapid alerting and assembling of SAR task force personnel; Coordinate wing SAR evaluations, training missions, and exercises. |
Familiarize with: CAPP; 213, 2 CAPR; 50-15, 55-1, 60-1 |
| Squadron Commanders | ||
| Standardization/Evaluation Officer | Manages aircrew standardization and evaluation activities. They shall: Develop and implement a check pilot program; Conduct evaluation of check pilot program in subordinate units; Evaluate aircrew techniques and ability using appropriate publications and checklists; Evaluate aircrew techniques in mission planning, briefings, mission execution, and critiques; Perform spot evaluation checks as appropriate; Continually evaluate aircrew training procedures and techniques; Administer written examinations and document flight evaluation checks; Analyze evaluation data for trends that indicate changes in the program or additional training needs for individual pilots. |
Familiarize with: CAPP; 212, CAP Directives; 50, 55, 60, 62 FAR Prt; 1, 43, 61, 91 FAR Adv Circ; 61, 91 |
| Supply Officer | Responsible for all matters pertaining to supply. They shall: Ensure proper accountability for CAP property; Be responsible for receipt, issue, storage and proper disposal of all CAP property; Be responsible for effecting distribution and recovery of property in coordination with the transportation officer; Recommend to the commander the allocation or reallocation of property within the unit. |
Familiarize with: CAPP; 206 CAP Directives; 67, 87 |
| Testing Officer | The squadron testing officer is a member of the squadron commander´s special staff. They shall: Obtain, administer, safeguard, and return education and training materials used in Civil Air Patrol; Administer the testing program in accordance with CAP directives. |
Familiarize with: CAPP; 8 CAPR; 50-4, 52-16, 50-17 |
| Transportation Officer | Responsible for all matters pertaining to surface and air transportation. They shall: Ensure that all vehicles are licensed and insured and those drivers are qualified and licensed to operate the vehicles; Recommend allocation and reallocation of motor vehicles; Maintain appropriate records on location of all vehicles; Responsible for maintenance, painting, and marking vehicles; Coordinate airlift requirements with operations officer. |
Familiarize with: CAPR; 62-2, 67-1 CAP Directives; 76, 77, 900 |
